Quoted from stevevt:
"direct costs for running the event" is reasonable, but vague. Can you estimate the payouts based on expenses from previous years at X or Y level of participation?
You don't have to do any of this, really. But it's the only way that I'll ever spend any money on this event.
Jay & the pincrossing crew have put on a lot of really good events over the years & take a lot of care to make sure they are run well. I'll be excited to take some time off work to get over there for a change. I wouldn't stress on payouts, its going to depend on attendance & participation, weather, position of the moon. My guess is it'll be lots of fun, with a good bank of machines.